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Privacy Policy

Privacy Policy

§ 1. General Provisions

  1. This Privacy Policy sets out the rules governing the processing of personal data in connection with the use of the website forum-samorzadowe.pl, hereinafter referred to as the “Website”.
  2. The Website is intended for informational purposes and provides information about the Local Government Forum, in particular the event programme, speakers, partners and news.
  3. Personal data is processed in accordance with applicable laws, in particular Regulation (EU) 2016/679 of the European Parliament and of the Council (General Data Protection Regulation – GDPR).

§ 2. Data Controller

  1. The controller of personal data is Fundacja Instytut Studiów Wschodnich (Foundation Institute for Eastern Studies), with its registered office at ul. Solec 85, 00-382 Warsaw, Poland, entered in the National Court Register under KRS number 0000010303, Tax Identification Number (NIP): 5211001909.
  2. The Data Controller can be contacted by email at forum@isw.org.pl or by telephone at +48 22 583 11 00.

§ 3. Scope and Purposes of Data Processing

  1. In connection with the use of the Website, technical data may be processed, including, in particular, IP addresses, information about the web browser, operating system and the time of connection to the Website.
  2. Technical data is processed to ensure the proper functioning of the Website, maintain its security, prevent misuse and resolve technical issues.
  3. When contacting the Data Controller by email, data voluntarily provided by the sender is processed to the extent necessary to handle the correspondence.
  4. The Website may publish personal data relating to individuals participating in the event as speakers, representatives of organisations or partners, to the extent relevant to their professional activities and participation in the event.
  5. Depending on the purpose and circumstances, the legal basis for processing personal data is the legitimate interest of the Data Controller (Article 6(1)(f) of the GDPR), the consent of the data subject (Article 6(1)(a) of the GDPR), or compliance with a legal obligation (Article 6(1)(c) of the GDPR).

§ 4. Recipients of Personal Data

  1. Personal data may be entrusted to entities providing services to the Data Controller, in particular hosting, IT and technical service providers, to the extent necessary for the provision of such services.
  2. Personal data may also be disclosed to authorised public authorities where such disclosure is required by law.
  3. The use of external technical services may involve the processing of personal data by their providers, in accordance with the applicable data protection policies and legal regulations.

§ 5. Data Retention Period

  1. Personal data is retained for as long as necessary to fulfil the purposes for which it was collected, taking into account applicable legal requirements.
  2. The data retention period is determined based on the nature of the data, the need to ensure the security of the Website, the handling of correspondence and the potential establishment, exercise or defence of legal claims.
  3. Data related to the informational and documentation activities of the Data Controller may be retained for a period justified by the fulfilment of these purposes.

§ 6. Rights of Data Subjects

  1. Individuals whose personal data is processed have, in the circumstances specified by the GDPR, the following rights:
    • the right of access to personal data;
    • the right to rectification of personal data;
    • the right to erasure of personal data;
    • the right to restriction of processing;
    • the right to data portability;
    • the right to object to processing.
  2. Where personal data is processed on the basis of consent, the data subject has the right to withdraw consent at any time, without affecting the lawfulness of processing carried out before its withdrawal.
  3. Data subjects have the right to lodge a complaint with the President of the Personal Data Protection Office (Prezes Urzędu Ochrony Danych Osobowych), the Polish supervisory authority for personal data protection.
  4. Requests concerning the exercise of the above rights may be submitted to forum@isw.org.pl.

§ 7. Voluntary Provision of Personal Data

Providing personal data when contacting the Data Controller is voluntary. However, failure to provide the data necessary to respond to an enquiry may prevent the Data Controller from handling the correspondence.

§ 8. Links to External Websites

  1. The Website may contain links to other websites, including an external registration system for the Local Government Forum and social media platforms.
  2. When accessing an external website, the privacy policies established by the entity operating that website may apply.
  3. Information regarding the processing of personal data during event registration is made available through the system used to complete the registration.

§ 9. Cookies

The Website may use cookies and similar technologies. Detailed information regarding their use is provided in a separate Cookie Policy available on the Website.

§ 10. Final Provisions

  1. The Data Controller implements appropriate technical and organisational measures to protect the personal data being processed.
  2. This Privacy Policy may be updated, in particular in connection with changes to the functioning of the Website or applicable legal regulations.
  3. The current version of the Privacy Policy is available on the Website.

Last updated: 16 October 2026.